Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
- The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
- The submission file is in Microsoft Word or RTF document file format.
- The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
- Cambria 12-point font; Spaced 1.5; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, graphs and tables are placed within the text at the appropriate points, rather than at the end.
- For peer review, the Title Page has the title (which includes method/s used), names of authors (the first name is the principal author), positions and affiliations, acknowledgement, conflict of interest declaration, funding and contribution of each author to the study.
- References are in superscript Arabic numeral style as in the IFA. Where available, URLs for the references have been provided.
INFORMATION FOR AUTHORS
The Pacific Journal of Reproductive Health provides a platform for researchers and clinicians in the Pacific Ocean countries to disseminate and share their research evidence and value narratives with each other and the world. We aim for the Journal to be a forum that will disseminate new scientific findings in the field of reproductive health. But furthermore, we aim to be a forum that will generate debate and innovation in practice and policy that will lead to an improvement in reproductive health outcomes.
Authors are requested to submit their papers electronically by using the Online submission tab on top of the Home page. The authors will be guided through a series of steps in the submission process. Authors are requested to submit the letter to the editor, text, tables, figures and any other attachment through this process. Authors who are seriously challenged by the online process will need to email the Editor to discuss a submission by email.
The Journal is Open Access so that scientific knowledge is accessible and shared for the benefit of patient care. All articles are subjected to peer review to ensure scientific rigour and quality. We invite all articles that address any aspect of reproductive health care especially the following:
1. Capacity building - workforce and professional development
2. Training and education for reproductive health workers
3. Practice improvement and service delivery
4. Midwifery practice
5. Obstetrics and Gynaecology
6. Gender equity and gender-based violence
7. Family planning and contraception
8. Human Immunodeficiency Virus (HIV), Human Papilloma Virus (HPV) and sexually transmitted infections
9. Men’s contribution to reproductive health outcomes
Whilst we prefer original research articles, we will also welcome literature reviews, PhD/Masters dissertations, clinical perspectives, short reports, case reports, clinical audit and book reviews that will inform clinical practice. Editorials are invited.
STRUCTURE OF MANUSCRIPT
The title page should have the:
- title of the article
- short title if applicable (6 words)
- list the full names, institutional addresses and email addresses for all authors
- indicate the corresponding author
- Acknowledge any sources of funding and material support for your research. e.g. AE received funding from Fisher and Sons.
- Competing interests
- All authors are to declare all potential, perceived, or real competing interests. If an author has no potential conflicts, please state. e.g. AE received funding from the suppliers of Mirena IUS for this project.
- list how each author listed contributed to the research project and paper
- g. AE conceived the research question, collected the data and assisted with writing the manuscript; TK performed the analysis and drafted the manuscript.
- According to ICMJE guidelines, an 'author' is someone who has made a significant intellectual contribution to a published study. To qualify as an author one should 1) have made substantial contributions to concept and design, or data acquisition, or data analysis and interpretation; 2) have been involved in drafting the manuscript or revising it critically for important intellectual content; 3) have given final approval of the version to be published; and 4) agree to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content. Acquisition of funding, collection of data, or general supervision of the research group, alone, does not justify authorship.
Keep the Title page/s separate from the main paper.
The Main paper should have: The title of the manuscript
This should be structured into the following headings: Introduction, Methods, Findings and Conclusions. It must outline the most important aspects of the work. Check to make sure the abstract agrees with the content of the paper or it is better to write the abstract after the content of the manuscript is written. Avoid abbreviations. Maximum is 350 words.
Up to five keywords or phrases suitable for use in an index (MeSH terms suggested)
3500 (including abstract but not including tables, figures and references).
Number of figures and tables
Prepared in Word or similar word processing software using font size 12 and 1.5 line spacing including tables and references. Footnotes are not allowed but EndNote is allowed. Line numbering will assist peer review. Do not insert page breaks. No special formatting is needed.
Authors should follow the usual structure of:
Introduction, Methods, Results, Discussion and Conclusion.
This should be a concise analysis of the current understanding of the topic or background for the study, including current gaps in knowledge. Should contain the study aim with both primary and secondary objectives of the work. Reports of clinical research should, where appropriate, include a summary of a search of the literature to indicate why this study was necessary and what it aimed to contribute to the field. The section should end with a brief statement of what is being reported in the article.
Description of the study design, setting, study population, inclusion and exclusion criteria, how outcomes were measured and the method used for analysis. Ethical approval is required for all research projects that involve human participants. Approval should be stated in the methods. Results of statistical analysis should include, where appropriate, relative and absolute risks or risk reductions, and confidence intervals.
Include absolute numbers as well as percentages, and provide indicators of measure of uncertainty or error, such as confidence intervals, as well as P values. Do not duplicate in the text all the data in tables or figures but summarise the key findings. This section can be broken into subsections with informative headings.
Summarise the main findings and interpret them in the context of previous relevant studies. State the strengths and limitations of the research and discuss the implication of the findings with respect to practice, policy or future research.
The tables should be self-explanatory without referring to the text. Information should not be duplicated in both text and tables. Be sure that each table is cited in the text. Number tables consecutively in the order of their first citation in the text and supply a brief title for each. Please provide tables after the text. Place explanations in footnotes, not in the heading. Explain in footnotes all non-standard abbreviations. Identify statistical measures of variations, such as standard deviations and standard errors of the mean.
The table can be highlighted using symbols or bold text, the meaning of which should be explained in a table legend. Tables should not be embedded as figures or spreadsheet files. Identify each table with a brief title (as few words as possible; reserve abbreviations for the key) and with an Arabic number (Table 1, Table, 2, etc.) in the order in which it is cited in the text. Each column, including the first, must have a heading. Put all explanatory matter in footnotes, including the spelling out of any nonstandard abbreviations used in the table.
Figures or illustrations
Use figures when pictures can convey more than words and numbers. Graphs, charts and line drawings should be clean, sharp and of high standard of reproduction. Photographs must be good quality, clear in detail, and should be submitted in digital (jpg) format.
There is no charge for the use of colour figures although colours should be used sparingly. Submit figures online, each as a separate image file (e.g., *.tif,*.bmp, *.jpeg), not embedded in the manuscript document or in a slide presentation. Cite figures sequentially, as they appear in the text, with Arabic numbers (Figure 1, Figure 2, Figure 3A, etc).
Acknowledgement should be made of those who do not meet the criteria for authorship but who have made a contribution to the design, data collection or manuscript preparation.
Material that is not essential to the article, but is useful to some readers, may be published in Appendices. Appendices should be referred to in the main text and must conform to the same standards and style as the body of the article. Identify appendices and submit with the manuscript. Prepare lengthy appendices as one or more separate electronic files. Appendices will not be formatted and may be published as submitted.
Authors are responsible for the accuracy of references. Accepted manuscripts will be returned to have the correct referencing actioned. References should be numbered with superscript Arabic numerals in consecutive numerical order of appearance. The reference should be placed immediately after the punctuation mark with no space as they do in the ANZJOG or BMJ. Correct.1
Incorrect. 1 Incorrect1.
Please avoid excessive referencing. The bibliography must be fully formatted before submission. Do not use MS Word’s footnotes feature to compile references although EndNote and similar can be used. Reference format should follow the Uniform Requirements for Manuscripts Submitted to Biomedical Journals from the International Committee of Medical Journal Editors. http://www.icmje.org There is no need to abbreviate journal titles. Any work that is unpublished, including abstracts, data and personal communications should not be included in the reference list. The unpublished work may be included in the text and referred to as "unpublished comments".
TYPES OF MANUSCRIPT
1. Quantitative research
Maximum word count: 3500 words (excluding Title page, Tables, Figures, Appendices and References)
Abstract: Should have the sub-headings Introduction, Aim, Methods, Results, Discussion (Max 350 words).
Main text: Original research papers should follow the structure: Introduction, Methods, Results, Discussion and Conclusion.
Introduction: A short and concise analysis of the current understanding of the topic or background for the study, including the current gap or problem within this current knowledge. Should contain the study aim with both primary and secondary objectives of the work.
Methods: Description of the study design, setting, study population, inclusion and exclusion criteria, how outcomes were measured and the method used for analysis. Ethical approval is required for a research project that involves human participants should include confirmation of approval
Results: Include absolute numbers as well as percentages, and provide indicators of measure of uncertainty or error, such as confidence intervals, as well as P values. Do not duplicate in the text all the data in tables or figures but summarise the key findings.
Discussion: Summarise the main findings and interpret them in the context of previous relevant studies. State the strengths and limitations of the research and discuss the implication of the findings with respect to practice, policy or future research.
- Qualitative research
Maximum word count: 3500 words (excluding Title page, Tables, Figures and References)
Abstract: Should have the sub-headings Introduction, Methods, Findings, Conclusion. (Max 350 words)
Main text: Main Text should follow the same structure as for quantitative research.
Findings: Include sufficient quotes to support the conclusions, numbered to indicate the respondent. These can either be inserted in the text (in italics and indented), or presented in table form with themes and sub-themes illustrated by appropriate quotes.
Discussion: Include the key findings, explaining why these are significant, comprehend contrast methodological strengths and weaknesses of the study, and make a general conclusion that is based on the most important findings from the data.
- Literature review
Literature reviews (3000 words) need to be systematic and thorough and will be considered in cases where this is a preliminary step to intended research. The review will be considered only if results have found a significant gap in current areas of reproductive health research and are well thought through.
- Clinical Audit
Please follow instructions for original papers with respect to title, key words, abstract, introduction, methods, results, discussion, conclusion and references (maximum words 1000).
Abstract: a short summary of the main points (Max 100 words).
Introduction: background to the problem/s identified, literature discussion, a best practice or standard identified and comparisons of standards. Is the standard relevant to the setting?
Methods: type of data and how it was collected and analysed.
Findings: use of diagrams and figures may reduce text use. Should have comparisons of current practice to the identified standard. Publication is not dependent on identifying a gap.
Discussion: should have points as to why there was a difference (if any) between observed practice and the best practice. Need to discuss how current practice should be improved to meet the standard.
Conclusion: this may not be needed and maybe included in the discussion.
- Case reports
We will consider publishing reports of cases that raise interesting diagnostic or management issues, stimulate debate, address areas of uncertainty or controversy or present ethical concerns. Maximum word length is 800 words and photographs can be included. If your patients may be identifiable despite their names not being attached, then please have them sign a consent form and this should be attached to the submission.
- Clinical perspectives
Is a sound dissertation discussing a clinical issue or controversy that is relevant to reproductive health. The dissertation must consider both sides of an argument and must be supported by references to the scientific literature. Maximum word length is 3500.
These are invited from authorities on a topic or issue relevant to reproductive health. We invite authorities on topics to approach the editor if they want to submit an editorial. Maximum word length is 1500.
GENERAL MANUSCRIPT REQUIREMENTS AND PREPARATION
Format: Times Roman or Arial font, 12 point, 1.5-spaced, 2.5 cm margins, number lines and all pages consecutively starting with the start of the Main page.
Style: Use acronyms sparingly. Place abbreviations in brackets after the first appearance of the term in the abstract and again after the first use in the text. Use the International System (SI) of units throughout. Use generic names for drugs. Where a brand name is also used, start with Capital letter.
Headings: Use the following hierarchy – BOLD UPPER CASE, Bold, Bold italics, Italics, Underlined.
Should have: title, short title, list the full names, institutional addresses and email addresses for all authors, corresponding author, funding, competing interests, author contributions list.
Keep the Title page/s separate from the main paper as we conduct double-blind peer review.
You need to reference to: establish where ideas came from, give evidence for claims, connect readers to other research, provide a context for your work, show that there is interest in this field of research.
Using a reference manager such as ENDNOTE will help you keep track of publications that you have reviewed. These tools also make it easy to format, add, and remove references in your manuscript.
Because references have an important role in many parts of a manuscript, failure to sufficiently cite other work can result in a rejection of your paper. Every statement of fact or description of previous findings requires a supporting reference. Be sure to cite publications whose results disagree with yours.
Refer to the previous issue to note our preference for structuring the references.
All submissions should include a cover letter. This should inform the Editor of why your article should be published in the Pacific Journal of Reproductive Health. The cover letter should also state the following:
- Type of paper being submitted: Original research (quantitative, qualitative, systematic
review, short or case report, clinical audit paper) editorial, essay, a case report.
- Related papers: Information of related papers published or submitted for publication.
- Duplicate publications: When submitting a paper, you are required to authorise in the cover letter that the material involved has not been submitted to another journal for review, been published by other journal, website or any other time of publication previously, including any work that may have similar content.
- Authorship criteria: Confirm that named authors meet all the following conditions
- Contributed to the idea and design design and /or analysis and interpretation of data,
- Involved with drafting the article and reviewing significant logical content
- Approved the final version to be published
- Ethical approval: Affirm whether or not your paper was required to have ethics committee approval as well as the location and name of the approving committee and reference number of the approval. If ethical approval was not required please state.
- Patient consent: If a patient may be identified, we require written informed consent from the patient for publication.
Manuscripts must be submitted by the corresponding author and should not be submitted by anyone on his/her behalf. The corresponding author takes responsibility for the article during submission and peer review.
Please note that Pacific Journal of Reproductive Health levies an article-processing charge on all accepted research articles.
The fee of NZ$500 is discounted if the corresponding author is a member of the Pacific Society for Reproductive Health or resident in the Pacific Islands.
To facilitate rapid publication and to minimize administrative costs, the Pacific Journal of Reproductive Health will only accept submissions using the Journal’s online portal. However, a submission from resource-poor countries with limited internet access will be accepted by emailing the editor.
The submission process can be interrupted at any time; when users return to the site, they can carry on where they left off. You will be asked to provide the contact details (including email addresses) of potential peer reviewers for your manuscript. These should be experts in their field, who will be able to provide an objective assessment of the manuscript. Any suggested peer reviewers should not have published with any of the authors of the manuscript within the past five years, should not be current collaborators, and should not be members of the same research institution. Suggested reviewers will be considered alongside potential reviewers recommended by the Editorial team.
Assistance with the process of manuscript preparation and submission is available from the Journal Manager.
Accepted File formats
The following word processor file formats are acceptable for the main manuscript document:
Microsoft Word (DOC, DOCX)
Portable document format (PDF)
The PDF will be used by Journal staff as a reference point to check the layout of the article as the author intended.
The Pacific Journal of Reproductive Health is a member of Cross-Ref and articles from the first issue were available on Google Scholar within two days of publication. The Journal is indexed with the National Library of New Zealand and will be indexed in PubMed, the most widely used bibliographic database service, and other databases by December 2015.
PUBLICATION AND PEER REVIEW PROCESS
Publication of research articles by the Pacific Journal of Reproductive Health is dependent primarily on their scientific validity and coherence as judged by our external expert editors and/or peer reviewers, who will also assess whether the writing is comprehensible and whether the work represents a useful contribution to the field.
Pacific Journal of Reproductive Health operates a double-blind peer-review system, where the reviewers' identities are not known to the authors and vice-versa.
Authors will be able to check the progress of their manuscript through the submission system at any time by logging into the Pacific Journal of Reproductive Health.
Articles will be published online within two weeks of proofs corrected by the authors. The articles are then collated for the next issue.
The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.